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Official site of Auburn, Indiana

City of Auburn / Legal notices

Legal Notices

State statutes and local ordinances require government bodies such as the City of Auburn to publish legal notices on their websites for quick and easy reference. By doing so, residents and businesses can stay abreast of the issues that may affect them.

Please note that legal notices found on this website are for informational purposes only. A certified copy of any city public notice can be requested from the City Clerk's Office.

Notice of Public Meetings and Hearings

02/02/2017: NOTICE OF PUBLIC MEETING - ORDINANCE CONCERNING STREETS & SIDEWALKS

The City of Auburn Common Council will hold a public hearing on Tuesday, February 21 at 6:00p.m. in the City Hall Council Chambers at 210 E Ninth Street, Auburn, Indiana to consider Ordinance 2017-04 - An Ordinance Amending Chapter 95 of the Auburn City Code Concerning Streets and Sidewalks / Excavations.

The original Ordinance is available for review during weekdays between the hours of 8:00 a.m. and 4:00 p.m. local time in the office of the Clerk/Treasurer’s Office, Auburn City Hall, 210 E. Ninth Street, Auburn, Indiana.  Public hearings are open to all persons who wish to attend and any person interested in this matter may appear at the hearing and will be given the opportunity to speak, if they so wish. The City of Auburn Common Council may conclude the hearing with a decision or they may continue the hearing to another date.

The City of Auburn, DeKalb County, Indiana will provide reasonable accommodations to people with disabilities. We invite any person with special needs to contact the ADA coordinator, Bill Brandon - 260.925.6455 or the Clerk-Treasurer’s office - 260.925.6450 at least 72 hours before scheduled meetings to discuss any special accommodations that may be necessary.

Written comments concerning this petition may be filed with the Clerk/Treasurer before the hearing by mail or personal delivery to: City of Auburn Clerk/Treasurer, Auburn City Hall, 210 E. Ninth St., P.O. Box 506, Auburn, Indiana 46706-0506; or by facsimile at 260.920.3341; or by e-mail at clerktreasurer(at)ci.auburn.in.us. Written comments may also be delivered in-person to the City Council at the hearing.

Contact the Clerk/Treasurer’s office at 260-925-6450 with any questions pertaining to the application.

The City of Auburn, DeKalb County, Indiana will provide reasonable accommodations to people with disabilities. We invite any person with special needs to contact the ADA Coordinator, PO Box 506, Auburn, Indiana at least 72 hours before scheduled meetings to discuss any special accommodations that may be necessary.

Patricia M. Miller
Clerk-Treasurer
City of Auburn, Indiana

02/02/2017: NOTICE OF PUBLIC HEARING - ORDINANCE AMENDING FIRE PREVENTION CODE

The City of Auburn Common Council will hold a public hearing on Tuesday, February 21 at 6:00p.m. in the City Hall Council Chambers at 210 E Ninth Street, Auburn, Indiana to consider Ordinance 2017-03 - An Ordinance Amending Chapter 154:  Fire Prevention Code.

The original Ordinance is available for review during weekdays between the hours of 8:00 a.m. and 4:00 p.m. local time in the office of the Clerk/Treasurer’s Office, Auburn City Hall, 210 E. Ninth Street, Auburn, Indiana.  Public hearings are open to all persons who wish to attend and any person interested in this matter may appear at the hearing and will be given the opportunity to speak, if they so wish. The City of Auburn Common Council may conclude the hearing with a decision or they may continue the hearing to another date.

The City of Auburn, DeKalb County, Indiana will provide reasonable accommodations to people with disabilities. We invite any person with special needs to contact the ADA coordinator, Bill Brandon - 260.925.6455 or the Clerk-Treasurer’s office - 260.925.6450 at least 72 hours before scheduled meetings to discuss any special accommodations that may be necessary.

Written comments concerning this petition may be filed with the Clerk/Treasurer before the hearing by mail or personal delivery to: City of Auburn Clerk/Treasurer, Auburn City Hall, 210 E. Ninth St., P.O. Box 506, Auburn, Indiana 46706-0506; or by facsimile at 260.920.3341; or by e-mail at clerktreasurer(at)ci.auburn.in.us. Written comments may also be delivered in-person to the City Council at the hearing.

Contact the Clerk/Treasurer’s office at 260-925-6450 with any questions pertaining to the application.

The City of Auburn, DeKalb County, Indiana will provide reasonable accommodations to people with disabilities. We invite any person with special needs to contact the ADA Coordinator, PO Box 506, Auburn, Indiana at least 72 hours before scheduled meetings to discuss any special accommodations that may be necessary.

Patricia M. Miller
Clerk-Treasurer
City of Auburn, Indiana

Utilities: Legal Bid Notices

03/27/2017: NOTICE OF BID - NORLAND PARK ROAD IMPROVEMENT PROJECT

NOTICE IS HEREBY GIVEN, that the City of Auburn, Indiana, by and through its Board of Public Works and Safety, hereinafter referred to as the Owner, will receive sealed bid proposals for the

Norland Park Road Improvement Project,

which will consist of the following improvements:

Total reconstruction of approximately 4,580 linear feet of pavement to a width of 24 feet with pavement section to be 4 inches of asphalt on 10 inches of limestone base throughout Norland Park subdivision consisting of four (4) streets; Worth Road, Walden Drive, Fairview Drive and Bradford Drive. Replacement of concrete, asphalt and stone drive approaches with driveway culverts, where necessary, will be constructed with side swale grading, some minor storm sewer work to improve drainage will also be required, all in accordance with the general plans, and the project manual prepared by GAI Consultants attached thereto. Tentative construction schedule beginning May 15, 2017 and ending September 29, 2017.

General Plans, Project Manual and Bidding Documents: General plans, project manual and bidding documents will be available by contacting GAI Consultants’ office located at 1502 Magnavox Way, Fort Wayne, Indiana 46804. Contact person is Steve Henschen at 260-969-8827. One (1) copy each of the general plans, project manual and bidding documents may be obtained from GAI Consultants upon receipt of a $175.00 check payable to GAI Consultants, Inc. GAI Consultants will maintain the official Plan Holders List and issue any  Addenda that may be required to clarify, correct or change bidding documents.  A set of general plans, project manual and bidding documents will also be on file, for viewing only, at the City of Auburn Engineering Department Office located at City Building, 210 South Cedar Street, 2nd Floor, Auburn, Indiana 46706.

Pre-Bid Meeting: Beginning at 10:00 am, on Tuesday, April 11, 2017, a pre-bid meeting will be held at the Auburn City Council Chambers, 210 East Ninth Street, Auburn, Indiana. All prospective bidders are encouraged to attend.

Bids: Hand delivered or mailed sealed bids consisting of one (1) original and one (1) copy of complete bid package submittal will be received by the Clerk-Treasurer, City of Auburn at 210 East Ninth Street, P.O. Box 506, Auburn, IN 46706 until 10:00 am, on Thursday, April 20, 2017. Only plan holders whose names appear on the official Plan Holders List, maintained by GAI Consultants, may submit bids. Bidders are responsible for the timely delivery of their bids. All bids shall be in sealed envelopes bearing the Project title, “City of Auburn Indiana Norland Park Road Improvement Project, Attn: Steve Klein”, and include the name and address of the bidder. No E-mailed bids will be accepted. All bids shall include fully completed and executed Contractor’s Bid for Public Work Form 96, Bid Bond or Certified Check made payable to the CITY OF AUBURN, INDIANA for five percent (5%) of bid, Clause and Affidavit E- Verify Program, Affidavit Concerning Employment of Unauthorized Aliens, and Affidavit Concerning Investment Activities in Iran, or bid may be rejected.

All bids timely received shall be publically opened and read aloud by the City of Auburn Clerk- Treasurer immediately following the bid date and time in the Auburn City Council Chambers located at 210 East Ninth Street, Auburn, Indiana.

Proposals shall be properly and completely executed on the Bid form included in the Bidding Documents. Proposals shall include all information requested by Indiana Form 96 (current

revision). Under Section III of Form 96, the Bidder shall submit a financial statement. The Owner may make such investigations as deemed necessary to determine the ability of the Bidder to perform the work, and the Bidder shall furnish to the Owner all such information and data for this purpose as the Owner may request. The Owner reserves the right to reject any bid if the evidence submitted by, or investigation of, such Bidder fails to satisfy the Owner that such Bidder is properly qualified to carry out the obligations of the Agreement and to complete the work contemplated therein.

Approved Performance and Payment Bonds guaranteeing faithful and proper performance of the work and materials, to be executed by an acceptable surety company, will be required of contractor at the time he executes his contract. The bonds will be in the amount of one hundred percent (100%) of the contract price. If the Successful Bidder fails to execute and deliver the Agreement and furnish the required contract security within fifteen days after the Notice of Award, Owner may annul the Notice of Award and the Bid security of the Bidder will be forfeited. A Maintenance Bond in the amount of ten percent (10%) of the final construction contract price will be required of contractor with submittal of Certificate of Substantial Completion.

The Owner is cognizant of the 60-day time limitation for awarding contracts and giving notice to proceed pursuant to IC 5-16-2-1.5. The Owner reserves the right to reject any proposal, or all proposals, or to accept any proposal or proposals, or to make such combination of proposals as may seem desirable, and to waive any and all informalities in bidding. Any proposal may be withdrawn prior to the above scheduled time for the opening of proposals or authorized postponement thereof. Any proposal received after the time and date specified shall not be considered. No proposal may be withdrawn after the scheduled closing time for receipt of bids for at least sixty (60) days.

Dated this 27th day of March 2017. ATTEST:

Patricia M. Miller, Clerk-Treasurer

03/20/2017: NOTICE OF BID - CCTV SEWER INSPECTION EQUIPMENT & SOFTWARE

Notice is hereby given that the City of Auburn, Indiana by and through its Board of Public Works & Safety, will receive sealed bids for the following: 

CCTV Sewer Inspection Equipment and Software

Bid proposals will be received until 3:00PM EST on April 3, 2017 at the office of the Clerk-Treasurer, 210 East Ninth St., Auburn IN 46706.                       

The City is not responsible for delays occasioned by the U.S. Postal Service, the internal mail delivery system of the City, or any other means of delivery employed by the Bidder. Similarly, the City is not responsible for, and will not open any bids that are received on or after the time stated above. Late submittals will be retained in the bid file, unopened. No responsibility will be attached to any person for premature opening of a bid not properly identified.

Bids will be publicly opened on April 3, 2017 3:00 PM EST in the City Hall Council Chambers, 210 East Ninth St. Auburn, IN 46706. Only the names of companies who submitted bills will be revealed. The main purpose of this opening is to reveal the name(s) of the Bidder(s), not to serve as a forum for determining the awarded bid(s).

Address exactly as stated.
City of Auburn Clerk Treasurer’s Office
PO Box 506
210 East Ninth St.
Auburn, IN 46706

Bids must be submitted in a sealed envelope, which shall have the bidder’s name and the words “CCTV Sewer Inspection Equipment and Software” clearly noted on the outside of the envelope. All documents required to support the bid must be included in the sealed envelope.

Deadline for Questions: March 29, 2017 at 3:00 PM EST

Method of Submittal: US Mail, Overnight Delivery, or in Person (Electronic and Fax bids are not acceptable.)

Contact Person: Patricia Miller, Clerk Treasurer

Email Address: patty(at)ci.auburn.in.us

Phone: (260)925-6450

City Clerk Hours: 8AM to 4PM Mon-Fri

Bids will be evaluated promptly after opening. After an award is made, a bid summary will be sent to all companies who submitted a bid. Bid results will not be given over the telephone or prior to award. Bids may be withdrawn any time prior to the scheduled closing time for receipt of bids. No bid may be modified or withdrawn for a period of sixty (60) calendar days thereafter. 

The City of Auburn Board of Public Works and Safety reserves the right to reject any and all bids, to waive any irregularities in the bidding and to waive any variation from the specifications.

Dated this 9th day of March 2017

ATTEST:
Patricia M. Miller, Clerk-Treasurer

03/20/2017: NOTICE OF BID - CITY MATERIALS FOR 2017

Notice is hereby given that the City of Auburn, Indiana by and through its Board of Public Works & Safety, will receive sealed bid proposals for the following:

CITY MATERIALS FOR 2017

Bid proposals will be received until 9:00 A.M. on the 6th day of April 2017, at the Office of the Clerk-Treasurer, 210 East Ninth Street, P.O. Box 506, Auburn, Indiana, 46706. 

Bid proposals will be opened and tabulated at a public meeting by the Clerk-Treasurer, Street Superintendent and the Purchasing Agent at 9:00 A.M. on the 6th day of April 2017, in the City Hall Council Chambers, 210 East Ninth Street, Auburn, Indiana.

After tabulation, the bids will be presented to the Board of Public Works & Safety for consideration or award at a public meeting of the Board of Public Works & Safety at 9:00 A.M. on the 13th day of April 2017, in the City Hall Council Chambers, 210 East Ninth Street, Auburn, Indiana.

Specifications are on file in the Office of the Clerk-Treasurer, 210 East Ninth Street, Auburn, Indiana, 46706; telephone (260) 925-6450. Copies of specifications will be available for prospective bidders to inspect during regular office hours of 8:00 A.M. to 4:00 P.M. Any questions or inquiries should be directed to Street Superintendent Bill Brandon at (260) 925-6455. 

Bidder must submit with the bid, a Bid Bond or a Cashier’s check made payable to the CITY OF AUBURN, INDIANA, for five percent (5%) of the bid. All bid bonds must clearly define the name, address, telephone number and fax number of the insuring company PLUS the same information for the agent PLUS proof that the insurance company and the agent are licensed to do business in the State of Indiana.

Bids must be submitted on a Contractor’s Bid for Public Work-Form 96 Non-Collusion Affidavit and must be submitted in a sealed envelope, which shall have the bidder's name and the words "BID FOR CITY MATERIALS FOR 2017” clearly noted on the outside of the envelope. All documents required to support the bid must be included in this sealed envelope.

The City of Auburn Board of Public Works & Safety reserves the right to reject any and all bids, to waive any irregularities in the bidding and to waive any variations from the specifications.

Dated this 9th day of March 2017.                      

ATTEST:
Patricia M. Miller, Clerk-Treasurer

03/13/2017: NOTICE OF BID - UNHEATED STORAGE FACILITY

Notice is hereby given that the City of Auburn Electric Department by and through its Board of Public Works & Safety, will receive sealed Bids for their proposed 7,200 sq. ft. UN-HEATED STORAGE FACILITY.  Project will be located on their existing premises at 5066 County Road 29 South, Auburn, IN 46706.

Bid proposals will be received until 2:00 PM, Thursday, April 6, 2017, at the Office of the Clerk-Treasurer, 210 East Ninth Street, PO Box 506, Auburn, IN 46706.

Bid proposals shall be opened and tabulated at a public meeting at 2:00 EST, Thursday, April 6, 2017 in the City Hall Council Chambers, 210 East Ninth Street, Auburn, Indiana, 46706.

All bids received late, will be returned unopened.

All bid proposals shall be in full accord with the Bidding Documents.

Bidding documents will be made available to bonded and insured contractors by contacting the office of the Engineer:

Design Consultants, Inc., 1115 N. Butler Ave., Marion, IN 46952, Phone: (765) 664-8011. Contact Steven Johnson at email: sjohnson(at)designconsultantsinc.net. Links will them be made available to access the bidding documents.

Bidder must submit with the bid, a Bid Bond or a Cashier’s check made payable to the CITY OF AUBURN, INDIANA, for five percent (5%) of the bid.  All bid bonds must clearly define the name, address, telephone number and fax number of the insuring company PLUS the same information for the agent PLUS proof that the insurance company and the agent are licensed to do business in the State of Indiana.

Bids must be submitted on a Contractor’s Bid for Public Work-Form 96 Non-Collusion Affidavit and must be submitted in a sealed envelope, which shall have the bidder's name and the words "BID FOR ELECTRIC DEPARTMENT UN-HEATED STORAGE FACILITY” clearly noted on the outside of the envelope.  All documents required to support the bid must be included in this sealed envelope.

The City of Auburn Board of Public Works & Safety reserves the right to reject any and all bids, to waive any irregularities in the bidding and to waive any variations from the specifications.

All bids must be held for sixty (60) days from the date of bid opening.

ATTEST:

Patricia M. Miller, Clerk-Treasurer

 
 
Alerts

Alerts

Taxpayers have the ability to view budget notices in one central online location at BudgetNotices.IN.Gov. A new email subscription option is provided to taxpayers to stay informed of submissions by their local units. Taxpayers will be able to view all local government units in DeKalb county, search by their address, or use an interactive map tool. This website has been designed to promote the importance of budget notices and the role that they play in the daily lives of Indiana taxpayers. Taxpayers that do not have Internet access or have difficulties with the website may contact the Indiana Department of Local Government Finance at (888) 739-9826 and request a paper copy of the notices for their local government units.


 

Mayor's Corner

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